The Federal Times ran an article yesterday on how IT organizations can make information sharing easier by giving end users more control. The article featured an interview with Accellion’s customer, The U.S. National Park Service. An excerpt is here:
The National Park Service has some 140 projects in the works thanks to stimulus spending — everything from Everglades restoration in Florida to the rehabilitation of the Reflecting Pool on the National Mall.
All these projects come with paperwork. Documents, drawings, maps and blueprints all must be shared by architects, engineers, construction teams and management partners. E-mail won’t cut it, said Edie Ramey, division chief of information management at the Park Service’s Denver Service Center. Files are too big, security too uncertain and recipient lists too hard to keep current.
The Park Service solves the problem with a mix of technologies. It uses secure file transfer software from Accellion of Palo Alto, Calif., to manage the motion of so many very large documents, then makes the end product accessible in SharePoint for all the relevant parties to share.
The solution solves two integral questions in the world of collaboration: who gets in and who stays out.
“It’s all about the security,” Ramey said. “We used to have something that was basically a big old file-share. Anyone could get in with a generic password and address. They would have access to any files on the [shared space], not just their project files that I would give them permission to see.”
More and more we are seeing IT organizations work to provision their employees and external collaborators with easy-to-use tools to increase productivity, while ensuring the enterprise organization the security protection it needs. With Accellion, this can be done easily while making the most of investments IT organizations have already made in technologies like SharePoint.
This means the US National Park Service can enjoy securely sharing information almost as much as we enjoy U.S. National Parks.