I’m a certified news junkie. I read at least half a dozen online publications every day and one of my favorite sites is GigaOM, in particular their WebWorkerDaily articles. I enjoy reading their articles on how social media is disrupting information flows in the enterprise, and the impact of the increasing use of consumer technologies in the workplace.
I don’t think we’re alone in Silicon Valley when we see the proliferation of consumer technologies in the workplace. The trend does have its benefits, such as ease-of-use and employee productivity, but it is not without its risks. In particular, consumer technologies pose risks to data security and compliance.
This week in GigaOM, Simon Mackie takes on the consumer technologies used for file sharing and discusses how Accellion Secure Collaboration brings, “easy Dropbox-style file sharing and collaboration to the enterprise, while also providing IT with the tracking and control to ensure data security and demonstrate compliance with HIPAA, Sarbanes-Oxley and FDA requirements.” The article acknowledges the need for solutions to ensure data security and to comply with regulations.
When free consumer services are used for email and file-sharing of confidential data, this can easily trigger regulatory violations by putting confidential data outside the control of the enterprise IT department. We recently had a financial services firm replace their free file-sharing solution with Accellion in order to securely send confidential files to customers, ensure IT has visibility into all file sharing, and to present a more professional image during the file sharing process.
The ability to securely share information with internal and external collaborators is more important than ever before. Today, collaboration holds the key to business success. Employees, partners, vendors and customers work together to develop, market, and sell products and services. But with competition fierce, file sharing amongst teams must be secure. The ease of use of consumer products can’t trump the security required to ensure that confidential information is protected and regulations are complied with.